Executive Assistant to Director of Technology
Location: Newark, NJ (Onsite)
Schedule: Full Time, Monday–Friday, 8:00 AM–5:00 PM
Salary: $60,000–$90,000
About the Role
We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective.
You’ll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment.
What You’ll Do
Executive & Administrative Support
• Manage and optimize the Director’s calendar, meetings, and priorities
• Attend meetings, take clear notes, and track action items
• Maintain follow-up lists and ensure commitments are completed on time
• Organize digital files, documents, and internal records
Operational Coordination
• Act as the main administrative point of contact for the Director
• Prepare materials and information ahead of meetings
• Support departmental coordination and internal communication
• Identify bottlenecks and help keep projects moving
Independent Problem Solving
• Work independently with minimal supervision
• Anticipate needs and handle tasks before being asked
• Make decisions on routine matters and escalate when appropriate
• Offer solutions and next steps when challenges come up
Communication
• Draft emails, messages, and internal communications
• Ensure timely responses and professional follow-through
• Represent the Director with professionalism and discretion
What You Bring
• Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator
• Strong note-taking, documentation, and organizational skills
• Excellent time management and ability to juggle multiple priorities
• Comfortable working independently in a fast-paced environment
• Professional, discreet, and trustworthy
• Strong written and verbal communication skills
Technical Skills
• Proficient in Outlook, Teams, and Microsoft Office
• Strong digital file organization skills
• Able to learn internal systems quickly
Why This Role Matters
You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team.
Final Invitation to Apply
If you’re organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we’d love to hear from you.
Email Resume: Joel@maiplacement.com
Apply Online:
Refer a friend, get up to $1000!
**Job Title: Barista/Cashier/Food Runner/Dishwasher/Prep/Stock/Baker****Location:** Grandma's Coffee House **Job Type:** Part-Time... ...- Follow recipes to maintain quality and consistency in baked goods. - Decorate and display baked items attractively for customers...
...Dentistry for Children Gainesville is hiring a Pediatric Dental Assistant! If you love working with kids and thrive in a fun, fast-paced office, we want to meet you! Schedule: MonFri 7:15 AM4:30 PM + 1 Saturday/month. What Were Looking For: A minimum...
AutoCAD Designer JOB-10041436 Anticipated Start Date 10/6/2025 Location Omaha, NE Type of Employment Contract-to-Hire Employer Info They are North Americas largest and most respected construction and engineering organization. They...
At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers. Join HCSC and be part of a purpose-driven company that will...
...Technicians. You will be expected to open, un-package and organize a minimum of 8 items/hour for the Assembler Technician. Items will include... ..., grills, etc. Helpers are paid $15.00/hour, or the minimum wage of the Helper's home state, whichever is higher. As the nations...