Job Description

ABOUT US

Family Life Academy Charter School (commonly called FLACS) is a nonprofit network of high-performing charter schools in the South Bronx. Family Life Academy Charter Schools, together with the Latino Pastoral Action Center and parents, create the conditions for self-empowerment for all its K-12 students to excel academically, take responsibility for their own learning, and affirm human values, today, in college, and beyond. We are guided by this mission and through it, we have revolutionized education for students from K-12. 

Family Life Academy Charter Schools is currently seeking dynamic operations staff who

• Value collaboration with like-minded individuals who believe that education is activism.
• Want to work in an environment where all students are scholars and academic excellence is the norm.
• Believe that young people can be leaders who can create positive change in their communities and that schools should be safe, warm and caring environments. 
• Desire to work in a place where their skills will be nurtured through an embedded professional development program.

PUPIL ACCOUNTING SECRETARY JOB DESCRIPTION

Under the supervision of the Principal, the Pupil Accounting Secretary registers and discharges students and is responsible for the maintenance of student records and biographical data in ATS and PowerSchool and student record files. They act as the liaison with NYCDOE OPT in ensuring all students receive transportation to school via school bus or with MetroCard access. They work with the school nurse to ensure student health records are complete, accurate and up-to-date. 

Key Responsibilities:  

• Registers and discharges students as needed, including contacting incoming parents, reviewing registration packets as they arrive, creating or updating records on ATS and PowerSchool, and conducting exit interviews.
• Maintains accurate and up-to-date attendance records, including ensuring that attendance is taken and entered on ATS and PowerSchool each morning.
• Monitors student attendance data and alerts the school leadership if students have been absent or late often. 
• Serves as a point person for ATS and PowerSchool SIS, ensuring that data is correct and up-to-date, changes student’s biographical data, as needed, and running ATS reports for members of the school community as needed.
• Works with the school nurse to ensure all student medical and immunization records are up-to-date and complete.
• Tracks medical administration updates for the nurse’s records, including permission for administration of student medications
• Communicates student’s medication needs with parents, teachers and staff to ensure that any mandatory physical constraints are in place for students
• Works closely with the nurse to keep track of the medication needs of any student staying beyond dismissal
• Serves as the school liaison with NYCDOE Office of Pupil Transportation (OPT) to coordinate busing for students who are eligible
• Ensures student address information is accurate and collects all necessary transportation reports from ATS to identify students who qualify for MetroCards, issue MetroCards to qualifying students and submits MetroCard numbers to ATS
• Communicates with parents in a courteous and professional manner; and answers parent questions as required
• Checks for head lice or bed bug bites, if needed
• Performs additional duties as assigned by the principal, such as covering late-pick ups, maintaining school culture by supervising lobby and hallway traffic, 

Professional Responsibilities:

• Upholds the FLACS’ mission, core beliefs, and educational philosophy.
• Reflects on their practice and is a lifelong learner who strives to improve effectiveness and guide professional growth.
• Engages and collaborates with colleagues and the community to develop and sustain a common culture that supports high expectations for student learning.
• Is self-motivated and willing to be a team player.

QUALIFICATIONS:

• High School Diploma 
• Prior administrative assistant experience is a plus
• Clearance for fingerprint and criminal background check
• Prior ATS experience a plus
• Bilingual in Spanish is a plus
• Excellent time and attendance required

It is the policy of FLACS to provide educational and employment opportunities without regard to race, color,  religion, creed, national origin, alienage and citizenship status, age, marital status, disability, sexual orientation, gender (sex) or prior record of arrest or convictions (except as provided bylaw), and to maintain an environment  free of discriminatory harassment, including sexual harassment, or retaliation, as required by civil rights law.

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