Job Description

Description We are looking for a skilled Workplace Coordinator to oversee daily operations and ensure a welcoming and efficient office environment. This role involves managing mail services, maintaining workplace amenities, coordinating with vendors, and providing administrative support to enhance employee and visitor experiences. This is a long-term contract position based in San Mateo, California. Responsibilities: - Sort, organize, and distribute incoming mail to appropriate recipients on a daily basis. - Process outgoing shipments, including handling postage and tracking registered mail. - Purchase and manage office supplies across all areas, including executive offices. - Maintain snack inventory and ensure cleanliness in break rooms and collaborative spaces. - Coordinate with vendors to manage stock levels and maintain workplace amenities. - Work with external service providers for cleaning, mat changes, fire extinguisher maintenance, and first aid kit updates. - Assist with administrative tasks such as scanning documents, booking conference rooms, and creating employee badges. - Submit and follow up on work orders for facility repairs and ongoing maintenance. - Provide exceptional customer service, addressing inquiries and resolving concerns promptly. - Support workplace events and activities to promote a positive office environment. Requirements - Proven experience in dispatching and coordinating schedules. - Strong organizational skills to manage multiple tasks and priorities effectively. - Ability to demonstrate leadership in workplace operations. - Excellent communication skills, including answering inbound calls professionally. - Experience working with external vendors to maintain services and supplies. - Proficiency in administrative tasks such as document handling and conference room scheduling. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Long term contract, Work at office,

Similar Jobs